8.12 How to change examiners post exam

Owned by Pernille Marqvardsen
Last updated: Jul 16, 2024 by El Pascoe
3 min read

For many exams, OSCEs are published and run with placeholder names instead of real examiner names as examiners may be assigned at the last minute. In other instances where examiners have been assigned to specific stations, names need altering as examiners have been forced to pull out at the last minute.

Changing examiner

  1. Once the exam is completed, go to View session

  2. Click the view button and select view examiner

replace-examiner-2-1.png

  1. On the list of all examiners, click the view button next to the examiner you wish to replace


    replace-examiner-2-4.png

  2. Select either all candidates that the examiner has seen by clicking the tickbox at the top next to the round column or select individual candidates, if the replacement is only partial

  3. In the Replace with examiner field, start typing the name of the examiner who you wish to replace the original examiner with.

  4. Once you have found the correct examiner, click save

    1. If you replaced the examiner for the complete round, you will be taken back to the overview screen where you can see the new examiner assigned to the room

    2. If you partially replaced the examiner, you will remain on the screen and see a message at the top confirming the number of candidates have been reassigned to the new examiner. You can then click to return to the overview screen where you will see both examiners assigned to the same room.

  5. You can now proceed with any further replacements.

 

If the examiner you wish to use is not already in your examiner database, you can add them using the link below the Replace with examiner field. Once the examiner is added, they will be immediately available to pick from the list.

A log of any activity relating to each examiner will be available on their page.

Double marked exams allows you to change examiner in exactly the same way as does multi case stations.

When an examiner is replaced, it will be reflected in the rotation overview as well as on the candidate’s individual page.

Note: If you allocate the same person to be in two rooms at the same time, you will see a warning triangle next to their name and a link directly to a page where you can resolve the conflict.

Warning: The examiner overview has been moved. To find it, on the View session page, click the Set standards button and on the set standards page, click the Examiners button. Here you will find your examiner overview.