8.9 How to create and manage Role Players

Owned by Miles Skinner (Unlicensed)
Sept 14, 2023
3 min read

To create a single new Role Player:

  • Click Settings from the top menu

  • Click Manage Role Players

  • Click + Create new Role Player

  • In the free text boxes type in the

    • Code (required)

    • First name (optional)

    • Surname (optional)

    • Email Address (optional)

    • Password (optional)

  • Click Create Role Player

 

To edit a single Role Player:

  • Click Settings from the top menu

  • Click Manage Role Players

  • Use the filters and search functions to find the required Role Player

  • Click Edit next to the required Role Player

  • Make any required changes

  • Click Save Changes

 

To import more than one Role Player:

  • Click Settings from the top menu

  • Click Manage Role Players

  • Click Import / Update / Export

  • Click Import new Role Players

From this screen you can click Choose File and then Upload File when you have selected the file you wish to upload.

Please scroll to the bottom of the page for information on the Role Player import format, this information is also found directly in the system when performing this action.

 

To update Role Player information (including download Role Player Export):

  • Click Settings from the top menu

  • Click Manage Role Players

  • Click Import / Update / Export

  • Click Update Role Player information

This action is done using the same process as importing new Role Players, however in this scenario it is also possible to download an export of the Role Players in the system, update the required information in the export and re upload the export to the system. To do this:

  • From the manage Role Players page

  • Click Import / Update / Export

  • Click Export Role Players

  • Manipulate the downloaded file

  • Return to the Manage Role Players pages

  • Click Import / Update / Export

  • Click Update Role Player information

  • Choose the file and click Upload File

When updating information for a User:

  • Changes to the First name, Surname and Email address will be immediately propagated to all exams

  • Change to the Password field will affect only exams that have not been run yet

Role Player import format

Code (Required)

This is the internal identifier of the role player. This is also used as login to P4B. Should contain letters, numbers, - and _ characters only.

First name

Role player first name

Surname

Role player last name

Email

Email address

PIN

Role player PIN or password which will be used for users to log-in into the Practique for Browser. If this is left blank, the Code will be used.

Dimensions 1,2,3...

These are useful for importing other fields for role players, for example telephone numbers or a specialty. To import dimensions for role players, these must already exist in the Master Blueprint and be marked as applying to examiners. Note that dimension categories are case sensitive.

There is no limit on the number of dimension columns. For dimensions that have discrete options, multiple categories can be indicated by delimiting with a semicolon, in the same cell.

For dimensions that are free text, the value of the text is expected in that column.