8.11 How to create and manage Examiners (and Observers)

Owned by Pernille Marqvardsen
Last updated: Mar 25, 2024 by El Pascoe
3 min read

To create a single new Examiner:

  • Click Settings from the top menu

  • Click Manage Examiners

  • Click + Create new Examiner

  • In the free text boxes type in the

    • Examiner ID (required)

    • First name (optional)

    • Surname (optional)

    • Email Address (required)

    • Password (optional)

  • From the options provided select the appropriate Role for your Examiner

    • Marker

    • Senior Marker

    • Observer

    • Marker

  • Click Create Examiner

To edit a single Examiner:

  • Click Settings from the top menu

  • Click Manage Examiners

  • Use the filters and search functions to find the required Examiner

  • Click Edit next to the required Examiner

  • Make any required changes

  • Click Save Changes

To import more than one Examiner:

  • Click Settings from the top menu

  • Click Manage Examiners

  • Click Import / Update / Export

  • Click Import new Examiners

From this screen you can click Choose File and then Upload File when you have selected the file you wish to upload.

You can download a CSV template file (with or without any applicable Blueprint Dimensions) which can then be manipulated outside of the system. The download will include all pertinent information and will be in the correct format to be accepted by the system. Please scroll to the bottom of the page for information on the Examiner import format, this information is also found directly in the system when performing this action.

To update Examiner information (including download Examiner Export):

  • Click Settings from the top menu

  • Click Manage Examiners

  • Click Import / Update / Export

  • Click Update Examiner information

This action is done using the same process as importing new Examiners, however in this scenario it is also possible to download an export of the Examiners in the system, update the required information in the export and re upload the export to the system. To do this:

  • From the manage Examiners page

  • Click Import / Update / Export

  • Click Export Examiners

  • Manipulate the downloaded file

  • Return to the Manage Examiners pages

  • Click Import / Update / Export

  • Click Update Examiner information

  • Choose the file and click Upload File

When updating information for a User:

  • Changes to the First name, Surname and Email address will be immediately propagated to all exams

  • Change to the Password field will affect only exams that have not been run yet

Examiner import format

ID (Required)

This is the internal identifier of the Examiner. This value often comes from a Staff ID or management system.

If you are using Microsoft Excel to prepare the CSV file for upload, you may encounter an error stating that the file is a SYLK file, and Excel cannot load it. This is due to having ‘ID’ as the header in the first column. Practique will still accept this file. You can also avoid this error by using ‘id’ instead of ‘ID’.

First name

Surname

This will map to Last name in risr/assess

Email (Required)

Password

Examiner password which will be used for users to log in into the Practique for iPad application. If this is left blank, the ID will be used.

A common example of this is importing examiners with ID numbers in format 'ID1234567' or 'GMC1234567', but you would like them to be able to log in to the iPad with 'L1234567' (where L is letter for the exam). In that case you would import your examiner with password column ‘1234567’.

Roles

Roles that can be assigned to an examiner. I.e. Marker, Senior Marker, Observer, Marshal

Dimensions 1,2,3...

These are useful for importing other fields for examiners, for example telephone numbers and areas of speciality. To import dimensions for examiners, these must already exist in the Master Blueprint and be marked as applying to examiners. Note that dimension categories are case sensitive.

There is no limit on the number of dimension columns. For dimensions that have discrete options, multiple categories can be indicated by delimiting with a semicolon, in the same cell.

For dimensions that are free text, the value of the text is expected in that column.