8.11 How to create and edit an Item Set

Owned by Pernille Marqvardsen
Dec 20, 2023
3 min read

Creating a new Item Set

  • Click Item Sets from the top menu bar

  • Click + Create new Item set

  • Using the free text box or arrows it is possible to change the automatically generated Item Set number if desired

  • Using the free text box enter the title for your Item Set

  • Using the dropdown menu select the Exam Blueprint applicable for your Item Set. This will be used to automatically populate the Item Set (if set to add Items automatically later)

  • By default only Items in a state of Approved are selected to be used in the Item Set. It is possible to include Items in other states. An Exam can only run using Approved Items.

  • It is possible to select whether or not to include Items used in existing Item Sets. You can choose to exclude Items that are used in other Item Sets by clicking No.

  • It is possible to allow the system to automatically add Items to your Item Set based on the constraints set in the Exam Blueprint. If you do not wish for the system to populate the Item set then select No in response to Add Items automatically?

  • [Optional] Variants are applicable to multi-lingual colleges. Currently we support the use of French and English Item Variants. If an Item has more than variant then by setting the Primary Variant Items picked for the item set will be forced to the selected value, but it will be possible to add any other item manually later.

  • [Optional] By selecting which Variants must feature in the Item Set all items assigned to the item set must exist in all the selected variants. Otherwise it would not be possible to use the item set for an exam. Only variants in this list can be added to the item set.

  • Click Create Item Set

 

Editing Item Sets

While an Item Set is in Draft state it can be edited and further options available. Beyond Item Set Creation all following guidance is optional.

Any warnings and important messages will appear at the top of the page for your Item Set. There will be warning symbols next to any (all) Items that require attention.

Item Set Details

Item set Preview

  • Click Preview to access options to create a downloadable preview of your Item Set

  • Choose between HTML, PDF or MS Word document types

  • Choose the language variant

  • Check the box to also include all relevant resources (if applicable)

  • Click Download to download and view the Item Set Preview

Ebel Scoring

  • Click Ebel Scoring

  • Click Invite Judges to Ebel Scoring

  • Using the free text boxes enter the usernames of who you would like to provide Ebel Scoring judgement for the Item Set

  • Click Invite

Normalising Item Scores

  • Click Normalize

  • Using the free text box or arrows select a score for all Items in the Item Set to be normalised to

  • Use the checkbox to retain original Item Scores and not normalise

Editing Item Set Details

  • Click Edit Details

  • This will allow you to edit any of the original details entered at Item Set Creation stage

Task Details

This shows all relevant background task details associated with the Item Set

  • Click Task Details to open the overview

 

Assigned Items

Extract

  • INFORMATION REQUIRED HERE

Download Item List

  • Click Download Item List to obtain an XLSX spreadsheet view of all Items included in the Item Set

Add an Item

  • Click + Add an Item to override the automatic generation (if used) and add an Item to the Item Set by manually searching, filtering and selecting the required Item(s). From this screen it is possible to create a new Item to be included.

  • Click Add for any Item you want to include in the Item Set

  • When finished adding click < Back to Item Set

Regenerate Item Set

Use this function if you wish to rerun the automatic Item Set generation

  • Click Regenerate Item Set

Station Grouping

Please see the Station Grouping comprehensive guide here

 

Items in Item Set list

For each Item in the Item Set list there is information and a number of options available for each.

It is possible to View the Item which will take you to the Item Overview page

You can Replace the Item. This will open the Item Selection screen (similar to the Add new Item screen) where you can choose an Item as replacement.

You can Remove the Item. This will remove the Item from the selection and you will be required to add a new Item to adhere to the Exam Blueprint requirements (if applicable).