Exam control

Step by step how to activate and configure the exam timing functionality:

1. Navigate to the ‘Edit exams details' screen for the exam that you want to manage the settings for.

2. The ‘Exam timing’ field is in the P4B section of the settings.

3. Select ‘Use exam timing’ from the dropdown options.

4. A button to configure the exam timing will then show, select this. A pop-up will appear for you configure the exam timing.

5. The pop-up has five fields:

   1. ‘Exam start mode’ - this field has two options:

      1. ‘Timer starts when the exam starts’ - select this option if you would like the exam duration timer to start the countdown for all users when the exam session is started by an administrator. e.g. centrally controlling the time for all users, no matter the time of their login. More commonly used in situations where users are all in one location.

      2. ‘Timer starts when the user logs in’ - select this option if you would like the exam duration timer to start the countdown immediately when the user logs in to Practique. e.g. if you are using proctoring with the exam and users will be accessing Practique at different times over a specified time frame.

   2. ‘Counting’ - this field has two options:

      1. ‘Count up from 0:00’ - select this option if you would like the timer that the user can see to count up from 0:00 to the number of hour/minutes set for the exam.

      2. ‘Count down to 0:00’ - select this option if you would like the timer that the user can see to count up from 0:00 to the number of hours/minutes set for the exam.

   3. ‘Exam duration (in minutes)' - enter the duration of the exam in minutes. e.g a 2-hour exam is 120 minutes. Note, this should not include the reading time for the exam if any is permitted, see the next field for instruction.

   4. ‘Reading time (in minutes)’ - enter the duration of the reading time in minutes. Note, this is in addition to the exam duration defined in the field above. The reading time function will allow users to access the exam and navigate around the questions, they will not be able to answer any questions until the reading time has elapsed, automatically unlocking the exam for the user. This can be set to '0' for not reading time.

   5. ‘Notification of the remaining time (in minutes)’ - define when users will see a warning to advise them how long left of the exam. The message ‘X minutes remaining’ will be displayed in a banner at the top of the P4B page.

6. Save any changes you have made. These will then be stored. You will not need to use the ‘Save changes’ button on the ‘Edit exam details’ page.

When exam timing has been set up with the ‘Timer starts when the user logs in’ option, this is how the user will start their exam.

When the user logs into the P4B interface through their web browser, the exam will download to their device, the user will be immediately taken into the exam, and the exam will start. If there is reading time, this will be added to the ‘Time remaining information at the top of the screen. There will also be a banner at the top of the screen to let the user know how long the reading time is if this is used for the exam. Once the reading time has elapsed, the exam will be unlocked so the user can submit answers.

Notes:

• what if they are offline? Can’t download the exam and so can’t get anywhere?

If the user logs in but the exam session has not been started, they will be helped at a screen

1. The exam will download to the user's device. The user will be held at a screen that informs them the exam has not been started yet, and they should wait. Issue here - see the screen - what if they are not using procotring (which is turned off for this demo)

When exam timing has been set up with the ‘Timer starts when the user logs in’ option, this is how the administrator can start the exam.

Method one to start the exam (not shown in the video).

This method is for use if you would like to open the exam for all users in the session to be able to start the exam as soon as they log in.

1. Complete the setup of the exam, and publish it to devices from the exam preparation screen.

2. The exam will display on the dashboard.

3. Select ‘Start session’. This will immediately allow any users allocated to the session to sign in and start the exam.

4. If a user has already logged into and therefore downloaded the exam and they are at the holding screen, they will be entered to start the exam when the session is started, providing they are connected to the internet.

Method two to start the exam (shown in the video).

This method is for use if you would like to enable a selection of the users in the session to start the exam, but not all at the same time.

1. Complete the setup of the exam, and publish it to devices from the exam preparation screen.

2. The exam will display on the dashboard. Do not start the session at this time.

3. Go to the ‘View logins’ page.

4. Use the selection field to choose which users you want to start the exam. Note you can use the select box at the top of the table to select all users in bulk. You have the ability to deselect certain users before carrying out any further actions.

5. Once you have the users selected, the exam timing controls at the top of the page will change from greyed out to be usable.

6. Select ‘Start’. This will update the users status from ‘Pending’ to ‘Can start’. The user will then be able to log in

   and take the exam.

The ‘View logins’ screen - This page updates automatically

Statuses - is this all of them?

1. Pending

   1. Before the session is started, the screen will show the ‘Status’ of all users as ‘Pending’. Even if a user logged into the P4B interface, they would not be able to access the exam. The exam will download to the user's device. The user will be held at a screen that informs them the exam has not been started yet, and they should wait. Issue here - see the screen - what if they are not using proctoring (which is turned off for this demo - see above)

2. Can start

   1. Once the session is started for a user (through either method), the screen will show the ‘Status’ of the user as ‘Can start’. Under the status ‘Can start’ the PIN number for the exam is displayed, which can be provided to the candidate for them to start the exam if they are offline but have already downloaded the exam when the session is started.

3. In progress

   1. Once a user logs in to start the exam, the screen will show the ‘Status’ of the user as ‘In progress’, and the row with the user information will change to green.

4. Paused

   1. As an administrator, you can pause the exam selected user(s) by selecting them and then selecting the ‘Pause’ action at the top of the page. This will pause the candidate, locking the exam and showing a warning to them that the exam has been paused by an administrator. The candidate must have an active internet connection for this control to work. To start the user(s) again, select them and then select the ‘Start’ function at the top of the page.

5. Complete

   1. Either the user has finished the exam and logged out, or an administrator has used the ‘Stop’ action to end the exam for a user.

Buttons:

1. ‘Reset’ - PLEASE CAN WE MOVE OR CHANGE THIS SOMEHOW (permission??)

   1. The reset action allows administrators to reset the exam for the selected user(s). This action will logout the selected user(s) and optionally delete all of the submitted responses. You will require an administrator password to carry out this action.

2. ‘Start’

   1. The start action allows administrators to start the session for the selected user(s), and also to restart a users after they have been paused for any reason.

3. ‘Pause’

   1. The pause action allows administrators to pause the selected user(s) at any point during the exam, providing the user has an active internet connection.

4. ‘Stop’

   1. The stop action allows administrators to end an exam for the selected user(s). Thsiswill prevent the user from submitting any more answers, save all their current answers to the server, and then log them out. THE USER WILL NOT ?BE ABLE TO LOG BACK IN UNLESS THEY ARE RESET????

5. ‘Change time’

   1. The change time action allows administrators to increase and/or decrease the amount of time the selected user(s) have for the exam. This action allows administrators to change the amount of time for both the reading time and the exam duration time at any point that either is active. The time on the counting timer change, but the user(s)will not be notified of the update.

6. ‘Set downloads’

   1. The set downloads action allows administrators to set the number of downloads of the exam the selected user(s) are allowed.

1. Checkbox - Top checkbox to select users in bulk. Checkbox per row to individually select each user.

2. ‘ID/Pass’ - Top row information is the ID of the user. Bottom row information is the users password.

3. ‘Name’ - Top row information is the name of the user. Bottom row information is the time remaining followed by the total time allowed in brackets. This changes depending if the user is in the reading time or exam time.

4. ‘Status’ - Top row informaiton shows status of user in the exam. Bottom row information shows the PIN for the exam.

5. ‘Down - Del’ - First number (e.g. 1/30) is how many downloads a user has used of the number available to them. The number after the hyphen is how many times the exam has been deleted from the device.

6. ‘Questions’ - Top row information is the number of at least partially answered questions. Does not include the rejected responses. Bottom row information is which question the user is currently looking at on their screen.

7. 'Responses' - Number of received responses including amendments (number of rejected responses).

8. ‘Devices’ - Shows the devices and browser with versions that the user has downloaded the exam with, one per line.

9. ‘Start / Idle for’ - Top row information is the time the user logged in to start the exam. Bottom row information is the amount of time the user has been idle for.

10. ‘Logged out’ - The time the user finished and logged out of the exam