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1. Click Create Exam. 
   
   
   
   
2. In ‘Number of Days’ enter 1 (if you had 3 days of exams you would enter 3 here)
3. In ‘Exam Blueprint’ select the exam you made earlier.
4. In ‘Exam Venue Capacity’ enter 2 (this is the number of students a circuit can take including rests)
5. In ‘Number of Blocks’ enter 1 –If you use a different set of questions in the AM and PM you would enter 2
6. In ‘Number of Sessions’ enter 1 – This is the number of sessions that happen in each block or day. For example, if there are three sessions before lunch and three after and you are using the same the questions all day (1 block) you would enter 6. If you had 2 blocks (different set of questions in the morning and afternoon, you would enter 3.
7. In ‘Number of Circuits’ enter 1 – this is the number of simultaneous exams (rotations) running, for example, if using two rooms of 10 stations each, with each candidate taking 10 stations you would enter 2.
8. Leave ‘Standard Setting Method’ as Angoff and ‘Randomize Questions’ as No
9. Click Create Exam.
   
   Now the exam has been created you will be taken to a screen that shows an overview of the elements of the exam that needs to be completed. This is split into Candidates, Item Sets, Examiners and Role Players. Not all OSCE exams will require Role Players so you do not need to fill in the details if not applicable. 
   
   It will also give you a warning in orange to specify exam dates. This is normal. 
   
   
   
   
   
10. Under ‘Candidates’ click Specify exam dates. 
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11. In ‘The first date in this exam will be’ select today’s date.
12. For now, ignore Exclusion Dates. 

13. Click Save. 
    
    Now the Candidates bar is half filled in, and an item set is available.
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    Warning
    Please do not be alarmed by the orange warnings. These are there to guide you.

    
    

14. Click Pre-select Item Sets. 
15. The item set may have already been automatically pre-selected. If yes, click Remove on any existing item sets so you can add your own Item Set. If not, proceed to the next step. 
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16. Click Add Item Sets to add an Item Set or multiple Item Sets to the list.
    
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17. Find your item set and click Add. 
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18. Click Approve Item Set list. 
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    The item set bar is now complete.
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19. Under item sets, click Lock changes. 

20. You will be asked to confirm that you want to lock the changes. 

21. Click Lock changes.
    
    

    Warning
    If you need to make any changes to the Item Sets, all you need to do is to unlock the changes by clicking the Unlock changes button.

    Now move on to indicating which candidates
    
    

22. Under Candidates, click Specify candidates.
    
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    This screen will let you upload students. You can either assign them manually from students created previously or upload a whole allocation from excel, which we will do here. A sample CSV is provided within the system and the format required is:

    • ID – The students university number or other identifiers (required)
    • Last Name (optional)
    • First Name (optional) 
    • Block – The full date, then a dash, then the block of the exam. E.g. “30 November 2016 – 1” (optional)
    • Session – The Session for the student, e.g. “Session 1” (optional)
    • Room – The station number the student starts at, e.g. “2” (optional)
    • Circuit – The number of the rotation the student has been allocated to e.g. “1” (optional)
    
    
23. Click on Upload Candidate allocation. 
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24. Click on Example CSV file to download a sample excel file. 
25. Populate the CSV file with the details of the exact number of students as the number of stations in your exam. For now, we assume that there are no rest stations. Fill in the ID, First Name and Last Name. For now, leave the column of Block, Session name, Room number and Circuit name blank as these are optional. Save the File. 
26. Under ‘Upload CSV/XLS file’ click choose file.
27. Select the sample CSV file which you have saved. 
28. Click Upload.
29. Under Candidates, click Lock changes.

30. You will be asked to confirm that you want to lock the changes. Click Lock Changes. 
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    Warning
    If you need to make any changes to the Item SetsCandidates, all you need to do is to unlock the changes by clicking the Unlock changes button.

    
    
    Now we will input the examiners, marshals (invigilators) and who they are marking.
    
    

31. Under ‘Examiners’ click Allocate examiners. 
    
    

    Like the students, we could do this manually, but here we will use the excel upload. The book will be provided for the tutorial, but the format required is:

    • ID – an identifier for the examiner. You could use their GMC number or whatever you decide, but each examiner should keep the same ID between exams so it is worth agreeing a format beforehand
    • First Name
    • Surname
    • Block – The full date, then a dash, then the block of the exam. E.g. “30 November 2016 – 1”
    • Session – The Session for the examiner, e.g. “Session 1”
    • Room – The station the examiner occupies, e.g. 3 (should be blank for marshals)
    • Circuit – The number of the rotation the examiner is on e.g. “1”
    • Role – Examiner or Marshall, should be “E” or “M”
    
    
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32. Click Upload Examiner allocation
33. Under ‘Upload CSV/XLS file’ click Choose file
34. Select the provided excel book “Examiner Upload Format”
35. Click Upload.
36. Click Allocate Examiners. 
    Now we confirm the allocation looks OK.
    Click Close allocation
    
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37. Click on Example CSV file to download a sample excel file. 
38. Populate the CSV file with the details of at minimum the same number of examiners as the number of stations in your exam. Add the details of at least one person who will act as the Marshall. Fill in the ID, First Name and Last Name. For now, leave the column of Block, Session name, Room number and Circuit name blank as these are optional. In the Role column, assign "E" for if the person can only act as an Examiner. Assign "M" if the person can act as both a Marshall or an Examiner. Save the File. 
39. Under ‘Upload CSV/XLS file’ click Choose file
    
40. Select the sample CSV file which you have saved.
41. Click Upload.
    
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42. Click Allocate Examiners. 
    
    Now we confirm whether the allocation looks OK.
    
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43. Click on Allocate to assign a person to be an examiner in this exam. 
    
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44. Click on Allocate to assign a person available to be a marshal to be a marshal in this exam. 
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45. Once you have allocated the required number of examiners and marshals, the heading in the Examiner/Marshall column will turn black from red. 
    
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46. Click Close allocation
47. If the green bar has not moved after you have closed the Examiner allocation, you may need to review the availability. Click on Review Availability and then on Close Availability. 
48. Under Examiners, click Lock changes.
49. Click Lock changesYou will be asked to confirm that you want to lock the changes. Click Lock Changes. 
    
    You could also allocate role players for our OSCE if you maintain a list of them, but you don’t need to, so we’ll skip that step.
    
    
50. Under Role Players, click Lock changes.Click Lock changes
51. You will be asked to confirm that you want to lock the changes. Click Lock Changes. 
    

Our Exam is now made and ready to go! Let’s try it out.

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1. Click the Exams tab.
2. Find your exam, and click on View.
   
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3. Click on ‘View Sessions’
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4. Click Publish to devices.
   
   The exam will be loaded on to devices.  This should be done the night before at the latest. When you are ready, start the session:
   
   
5. Click on the ‘Dashboard’ tab
6. Find your exam and click Start session
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   The exam is ready to start. 
   
   For examiners and marshals (invigilators) to log in, they need to use their ID, prefaced with the letter on this screen listed under ‘Pin / Exam Letter’. Give this a try and enter marks with your examiners.
   You can find the login details by clicking View > Logins.
   
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   The Login details pages:
   
   
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   Once you have finished the exam, you will need to close off the sessions
   
   
7. Click Stop session.
   
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8. Click Stop.

Your exam is now complete! Results are available in the ‘Exams’ section, by clicking Set Standard. 

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