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1. Click on the Item Sets tab
2. Click on Create a new Item Set.
   
   You are now presented with the ‘Create an item set’ screen.
   
   
   
   
3. In ‘Exam Blueprint’ select the name you gave to your OSCE at the beginning
4. In ‘Add Items Automatically’ choose No
5. Click Create Item Set.
   
   In this screen, you can now add the stations to your OSCE.
   
   
   
6. Click Add an Item. 
   
   In the following page you can see all the stations created.
   
   
   
   
7. Find the two stations you have made and for each one, click Add.
8. Click Back to Item Set. 
   
   
   
   The item set is now complete, as it only requires two stations, as we set in the earlier blueprint.
   It is important that you make sure the stations are in the order that you want them to be in, the system will automatically decide for you which is station 1, 2 and 3 etc.
   You need to move the stations until they are in the correct order by dragging and dropping them.
   Now we need to approve the set.
   
   
   
   
9. Click Submit for Review
10. Leave the boxes blank and click Submit
11. Click Approve (Green button).
12. Click Approve (Blue button). 

Exams       

In the exam Exams tab screen, you will set up the detailed exam information such as rotations, examiners and students.

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1. Click Create Exam. 
   
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2. In ‘Number of Days’ enter 1 (if you had 3 days of exams you would enter 3 here)
3. In ‘Exam Blueprint’ select the exam you made earlier.
4. In ‘Exam Venue Capacity’ enter 2 (this is the number of students a circuit can take including rests)
5. In ‘Number of Blocks’ enter 1 –If you use a different set of questions in the AM and PM you would enter 2
6. In ‘Number of Sessions’ enter 1 – This is the number of sessions that happen in each block or day. For example, if there are three sessions before lunch and three after and you are using the same the questions all day (1 block) you would enter 6. If you had 2 blocks (different set of questions in the morning and afternoon, you would enter 3.
7. In ‘Number of Circuits’ enter 1 – this is the number of simultaneous exams (rotations) running, for example, if using two rooms of 10 stations each, with each candidate taking 10 stations you would enter 2.
8. Leave ‘Standard Setting Method’ as Angoff and ‘Randomize Questions’ as No
9. Click Create Exam.
   
   Now the exam has been created you will be taken to a screen that shows an overview of what should be completed to fill in the detail.
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10. Under ‘Candidates’ click Specify exam dates. 
11. In ‘The first date in this exam will be’ select today’s date.
12. Click Save. 
    
    Now the Candidates bar is half filled in, and an item set is available.
    
    
13. Click Pre-select Item Sets. 
14. The item set may have already been selected, if so, skip to number 17. If not, click Remove on any existing item sets.
15. Click Add Item Sets to this list.
16. Find your item set and click Add. 
17. Click Approve Item Set list. 
    
    The item set bar is now complete.
    
    
18. Under item sets, click Lock changes. 
19. Click Lock changes.
20. Under Candidates, click Specify candidates.
    
    

    This screen will let you upload students. You can either assign them manually from students created previously or upload a whole allocation from excel, which we will do here. The excel book in this tutorial will be provided, but the format required is:

    • ID – The students university number
    • Last Name
    • First Name
    • Block – The full date, then a dash, then the block of the exam. E.g. “30 November 2016 – 1”
    • Session – The Session for the student, e.g. “Session 1”
    • Room – The station number the student starts at, e.g. “2”
    • Circuit – The number of the rotation the student has been allocated to e.g. “1”
    
    
21. Click on Upload Candidate allocation. 
22. Under ‘Upload CSV/XLS file’ click choose file.
23. Select the provided excel book ‘Candidates Upload format’
24. Click Upload
25. Under Candidates, click Lock changes.
26. Click Lock changes. 
    
    Now we will input the examiners, marshals (invigilators) and who they are marking.
    
    
27. Under ‘Examiners’ click Allocate examiners. 
    
    

    Like the students, we could do this manually, but here we will use the excel upload. The book will be provided for the tutorial, but the format required is:

    • ID – an identifier for the examiner. You could use their GMC number or whatever you decide, but each examiner should keep the same ID between exams so it is worth agreeing a format beforehand
    • First Name
    • Surname
    • Block – The full date, then a dash, then the block of the exam. E.g. “30 November 2016 – 1”
    • Session – The Session for the examiner, e.g. “Session 1”
    • Room – The station the examiner occupies, e.g. 3 (should be blank for marshals)
    • Circuit – The number of the rotation the examiner is on e.g. “1”
    • Role – Examiner or Marshall, should be “E” or “M”
    
    
    
28. Click Upload Examiner allocation
29. Under ‘Upload CSV/XLS file’ click Choose file
30. Select the provided excel book “Examiner Upload Format”
31. Click Upload.
32. Click Allocate Examiners. 
    
    Now we confirm the allocation looks OK.
    
    
33. Click Close allocation
34. Under Examiners, click Lock changes
35. Click Lock changes
    
    You could also allocate role players for our OSCE if you maintain a list of them, but you don’t need to, so we’ll skip that step.
    
    
36. Under Role Players, click Lock changes.
37. Click Lock changes. 

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